# Podcast Guest Outreach Email Templates — free download from DollarWise (dollarwise.xyz)

Six copy-paste emails covering the full guest lifecycle. Replace every [bracketed] placeholder before sending.

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## 1. Initial pitch

Subject: Guest invite: [Podcast Name] — [Specific Topic]

Hi [Guest Name],

I host [Podcast Name], a show about [show topic] for [audience description]. I read your [article/book/post] on [specific detail], and I would love to have you on to talk about [specific topic angle].

The format is a relaxed 30-minute conversation — no gotcha questions, and I will send the question list ahead of time. Recording takes [30] minutes over [Zoom/Riverside/etc.], and I handle all the editing.

Would [Day, Date] at [Time, Time Zone] or [Day, Date] at [Time, Time Zone] work for you? Or grab any slot here: [Scheduling Link]

Thanks for considering it,
[Your Name]
[Podcast Name] | [Website]

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## 2. Follow-up (send 5-7 days later)

Subject: Re: Guest invite: [Podcast Name] — [Specific Topic]

Hi [Guest Name],

Just floating this back to the top of your inbox — I would still love to have you on [Podcast Name] to talk about [specific topic angle]. It is a 30-minute conversation, questions shared in advance, and I think your perspective on [specific detail] would really land with my audience.

If the timing is bad, no worries at all — just let me know and I will not follow up again.

Best,
[Your Name]

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## 3. Confirmation / thank-you (send immediately after they say yes)

Subject: Confirmed: [Podcast Name] on [Day, Date] at [Time, Time Zone]

Hi [Guest Name],

Wonderful — you are booked! Here are the details:

Date: [Day, Date]
Time: [Time, Time Zone]
Recording link: [Link]
Length: about [30] minutes

A couple of quick tips: join from a quiet room, use headphones if you can, and do not worry about mistakes — I edit everything. I will send the question list a day or two before we record.

Really looking forward to it,
[Your Name]

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## 4. Prep email with questions (send 1-2 days before recording)

Subject: Your [Podcast Name] episode on [Date] — questions inside

Hi [Guest Name],

Looking forward to our recording on [Day, Date] at [Time, Time Zone]! Here is everything you need:

Recording link: [Link]
Length: about [30] minutes (I edit, so no pressure on flubs)
Please join from a quiet room with headphones if possible.

Here are the questions I plan to ask — nothing will come out of left field:

1. [Question one — backstory]
2. [Question two — core expertise]
3. [Question three — practical advice]
4. [Question four — rapid-fire/light]

Is there anything you would like to promote at the end? Send me the link and I will mention it and put it in the show notes.

Talk soon,
[Your Name]

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## 5. Post-recording thank-you (send the same day)

Subject: Thank you — your [Podcast Name] episode is in the works

Hi [Guest Name],

Thank you so much for coming on today — that was a fantastic conversation. I especially loved your point about [specific moment from the recording].

The episode is scheduled to air on [Date]. I will send you the link, the show notes, and a few shareable clips as soon as it is live.

Thanks again for your time and generosity,
[Your Name]

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## 6. Reschedule request

Subject: Could we move our [Podcast Name] recording?

Hi [Guest Name],

I am really sorry, but something has come up and I need to move our recording on [Day, Date] at [Time, Time Zone]. My apologies for the change — I know your time is valuable.

Would [Day, Date] at [Time, Time Zone] or [Day, Date] at [Time, Time Zone] work instead? Or pick any slot here: [Scheduling Link]

Thanks for understanding,
[Your Name]