# Freelancer Invoice Template Pack (PDF-Ready) — free download from DollarWise (dollarwise.xyz)

Fill in every [BRACKET], export or print as PDF, and send. Number invoices sequentially: INV-2026-001, INV-2026-002, and so on.

## Standard service invoice — fixed-price projects

```
INVOICE

From:
[Your Full Name]
[Your Business Name, if any]
[Your Address]
[Your Email] | [Your Phone]
[Tax ID, if applicable]

Bill To:
[Client Name]
[Client Company]
[Client Address]
[Client Email]

Invoice Number: INV-2026-001
Invoice Date: [Date]
Due Date: [Date, e.g. 14 days from invoice date]
Project: [Project Name]

Description                          Amount
--------------------------------------------------
[Service description, e.g.            [Amount]
 "Homepage redesign — design
 and build, 5 pages"]

Subtotal:                             [Amount]
Tax ([X]%):                           [Amount]
TOTAL DUE:                            [Amount]

Payment details:
[Bank name, account number / IBAN, or payment link]

Payment terms: Payment due within [14] days of the invoice date.
Late payments are subject to a [1.5]% monthly late fee.
```

## Hourly work invoice

```
INVOICE — HOURLY

From: [Your Full Name] | [Your Email] | [Your Phone]
Bill To: [Client Name], [Client Company]

Invoice Number: INV-2026-002
Invoice Date: [Date]    Due Date: [Date]
Project: [Project Name]
Billing Period: [Start Date] to [End Date]
Hourly Rate: [Rate]/hour

Date         Task Description              Hours
--------------------------------------------------
[Date]       [Task, e.g. "Bug fixes,       [X]
              checkout flow"]
[Date]       [Task]                        [X]

Total Hours: [X]
TOTAL DUE: [Hours x Rate] = [Amount]

Payment details: [Bank / payment link]
Payment terms: Due within [14] days. Timesheets available on request.
```

## Milestone invoice — project phases

```
INVOICE — PROJECT MILESTONE

From: [Your Full Name] | [Your Email] | [Your Phone]
Bill To: [Client Name], [Client Company]

Invoice Number: INV-2026-003
Invoice Date: [Date]    Due Date: [Date]
Project: [Project Name]

Milestone: [Milestone X of Y — e.g. "Milestone 2 of 4: Development complete"]
Work completed: [Brief description of what was delivered in this phase]

Milestone Amount: [Amount]
Tax ([X]%): [Amount]
TOTAL DUE: [Amount]

Remaining milestones: [List upcoming milestones and amounts]
Payment details: [Bank / payment link]
```

## Monthly retainer invoice

```
INVOICE — MONTHLY RETAINER

From: [Your Full Name] | [Your Email] | [Your Phone]
Bill To: [Client Name], [Client Company]

Invoice Number: INV-2026-004
Invoice Date: [Date]    Due Date: [Date]
Retainer Period: [Month, Year]

Retainer: [X] hours/month at [Rate]/hour
Services covered: [e.g. "Ongoing website maintenance and content updates"]

Hours used this period: [X] of [X]
Rollover hours (if any): [X]

Retainer Fee: [Amount]
Tax ([X]%): [Amount]
TOTAL DUE: [Amount]

Payment details: [Bank / payment link]
Note: Unused hours [do / do not] roll over per our agreement dated [Date].
```

## Proforma invoice — quote before work starts

```
PROFORMA INVOICE — NOT A TAX INVOICE

From: [Your Full Name] | [Your Email] | [Your Phone]
Prepared For: [Client Name], [Client Company]

Quote Number: QUO-2026-001
Valid Until: [Date, e.g. 30 days from issue]

Project: [Project Name]
Scope: [Brief scope of work]

Item                               Amount
--------------------------------------------------
[Deliverable 1]                    [Amount]
[Deliverable 2]                    [Amount]

Estimated Total:                   [Amount]

Terms: A [50]% deposit of [Amount] is required to begin work.
This is a quotation, not a request for payment. A formal invoice
will follow each completed milestone.
```

## Late payment reminder — polite but firm

```
Subject: Friendly reminder — Invoice [INV-2026-001] overdue

Hi [Client Name],

I hope you're well. I'm writing to follow up on invoice [INV-2026-001]
for [Amount], which was due on [Due Date].

If payment has already been sent, please disregard this message. If not,
you can pay here: [Payment link / bank details].

Per our agreement, a [1.5]% monthly late fee applies to overdue balances.
Please let me know if there's anything you need from my side to
process this.

Thanks,
[Your Name]
```

## Payment received — thank-you receipt

```
Subject: Payment received — thank you!

Hi [Client Name],

Thank you — I've received your payment of [Amount] for invoice
[INV-2026-001]. Your account is fully settled.

Receipt summary:
  Invoice: [INV-2026-001]
  Amount paid: [Amount]
  Date received: [Date]
  Project: [Project Name]

It's been a pleasure working with you. If you need anything else —
[related service you offer] — just let me know.

Best,
[Your Name]
```