# PDF Annotation Review Checklist

Collaborative PDF reviews fall apart in the details: a comment thread left unresolved, a highlight hiding a signature, a 'redaction' that is just a black box anyone can remove. This twenty-point checklist is the final pass before a reviewed PDF goes out — for editors, lawyers, designers, project managers, and anyone who marks up documents for a living. Run through it once, and the file you send is the file you meant to send.

## Resource

1. Check every comment thread is resolved or marked as addressed
2. Verify highlight colors match the legend (yellow = key point, green = approved, pink = issue)
3. Confirm sticky notes carry an author name and date
4. Make sure no comment is hidden behind a page edge or overlapping text
5. Check that redaction marks are true redactions, not just black rectangles
6. Verify all annotations are on the correct page after any page reordering
7. Confirm freehand drawings are legible at 100% zoom
8. Check stamp annotations (Approved, Confidential, Draft) are placed consistently
9. Verify links inside annotations point to live, correct URLs
10. Confirm text-box annotations use a readable font size (10pt or larger)
11. Check that no annotation obscures signatures or legal text
12. Verify comment replies are threaded under the right parent comment
13. Confirm the annotation summary/printout matches the on-screen set
14. Check flattened copies retain visible comments where required
15. Verify author initials on every markup in collaborative reviews
16. Confirm measurement markups use the right scale and units
17. Check that deleted annotations are truly removed, not just hidden
18. Verify the file's annotation layer exports cleanly to the final PDF
19. Confirm accessibility: annotation text is selectable, not image-only
20. Do a final pass: open the PDF fresh and read every annotation once

## How to use

1. Pick the items that fit your situation and ignore the rest — a template pack works best when you use ten items well, not all of them once.
2. Replace every bracketed placeholder ([Business Name], [topic], [Name]) with your own details before publishing or sharing.
3. Save your customized version in one place so you can reuse it next time without starting over.
4. Review the result once in its real context — a listing, a page, or a reply — before moving on.