# 25 Professional Email Templates Pack Replace every [bracket] with your specifics before sending. Keep emails under 125 words whenever possible: context, ask, next step. ## Follow-ups and nudges (5) ### 1. Post-meeting follow-up Subject: Great meeting you — [topic] next steps Hi [Name], Great speaking today about [topic]. As promised, [attached/linked item]. Next step on my side: [action] by [date]. Could you [their action] by [date]? Thanks, [Your name] ### 2. Gentle deadline nudge Subject: Quick nudge: [deliverable] due [date] Hi [Name], Just a friendly reminder that [deliverable] is due [date]. Let me know if anything is blocking you — happy to help. Best, [Your name] ### 3. Re-engaging a cold contact Subject: Catching up — [shared context] Hi [Name], It's been a while since [last contact context]. I saw [recent news about them] — congratulations! I'd love to catch up. Are you free for a quick call [timeframe]? Best, [Your name] ### 4. Following up on a proposal Subject: [Proposal name] — any questions? Hi [Name], Wanted to check in on the [proposal name] I sent on [date]. Happy to walk through any part of it or adjust the [scope/pricing/timeline]. Would [day] work for a 15-minute call? Thanks, [Your name] ### 5. Closing the loop Subject: Closing the loop on [topic] Hi [Name], I haven't heard back on [topic], so I'll assume the timing isn't right and close this out on my end. If things change, just reply — happy to pick it back up. Best, [Your name] ## Introductions and networking (4) ### 6. Requesting an introduction Subject: Quick intro request Hi [Name], I'd love an intro to [person] at [company] about [specific reason]. Happy to draft a forwardable note to make it easy. No worries at all if the timing isn't right. Thanks so much, [Your name] ### 7. Cold outreach that gets replies Subject: [Specific compliment or observation] Hi [Name], [One genuine, specific sentence about their work.] I [do X] and thought [specific reason it connects]. Would you be open to a 15-minute chat [timeframe]? Either way, keep up the great work on [project]. Best, [Your name] ### 8. Thanking someone for an intro Subject: Thank you for the intro! Hi [Name], Thank you for connecting me with [person] — we [spoke/met] and [outcome]. I really appreciate you vouching for me. [Your name] ### 9. Following up after networking Subject: Great meeting you at [event] Hi [Name], Really enjoyed our chat about [topic] at [event]. As mentioned, [follow-through item]. Let's keep in touch — [suggest next step]. Best, [Your name] ## Requests and asks (5) ### 10. Asking for a favor Subject: Quick favor? Hi [Name], I hope you're well. I'm [context in one line] and could use your help with [specific ask]. It would take about [time estimate]. Would you be open to it? Completely understand if you're swamped — no pressure. Thanks, [Your name] ### 11. Requesting information Subject: Question about [topic] Hi [Name], I'm working on [project] and you came to mind as the expert on [topic]. Could you point me to [specific information]? Even a link would be a huge help. Thanks in advance, [Your name] ### 12. Asking for a deadline extension Subject: Request: extend [deliverable] deadline to [new date] Hi [Name], I'm writing about [deliverable], currently due [date]. Due to [brief honest reason], I'd like to request an extension to [new date]. [What you've completed so far, to show progress.] I understand if this isn't possible — please let me know. Thanks, [Your name] ### 13. Asking for a referral or testimonial Subject: Would you write a short testimonial? Hi [Name], Working with you on [project] was a highlight. Would you be open to writing 2–3 sentences about the experience? I'd feature it [where]. To make it easy, here are prompts: [prompt 1], [prompt 2]. Thank you, [Your name] ### 14. Requesting feedback Subject: Your feedback on [item]? Hi [Name], I've [created/drafted] [item] and would value your honest feedback — especially on [specific aspect]. No rush: [date] would be plenty. Here's the link: [link]. Thanks, [Your name] ## Apologies and fixes (4) ### 15. Owning a mistake Subject: My mistake on [issue] — here's the fix Hi [Name], I want to own this: [what went wrong, specifically]. Here's what I'm doing to fix it: [action]. It won't happen again because [change]. I'm sorry for [impact on them]. [Your name] ### 16. Apologizing for a missed deadline Subject: Sorry — [deliverable] delayed to [new date] Hi [Name], I'm sorry: [deliverable] won't be ready by [original date] because [brief reason]. New committed date: [date]. [What you're doing to prevent repeats.] I understand this impacts [their plan] and I apologize. [Your name] ### 17. Correcting a wrong send Subject: Please ignore my last email — corrected version Hi [Name], Please disregard my previous email about [topic] — it contained [error]. The correct information is: [correction]. Sorry for the confusion, [Your name] ### 18. Apologizing for a delayed reply Subject: Re: [original subject] — sorry for the delay Hi [Name], Apologies for the slow reply on [topic]. [One-line reason, no excuses.] To answer your question: [answer]. [Next step if any.] Thanks for your patience, [Your name] ## Scheduling and logistics (4) ### 19. Requesting a meeting Subject: 20 minutes to discuss [topic]? Hi [Name], I'd like 20 minutes to discuss [topic] — specifically [agenda in one line]. I'm free [option 1] or [option 2]. Do either work, or suggest a time? Thanks, [Your name] ### 20. Rescheduling Subject: Need to move our [date/time] meeting Hi [Name], I need to reschedule our [date/time] meeting about [topic] — [brief reason]. Would [option 1] or [option 2] work instead? Sorry for the shuffle. Best, [Your name] ### 21. Confirming a meeting Subject: Confirmed: [topic] on [date/time] Hi [Name], Confirming our meeting on [date] at [time] ([timezone]) about [topic]. Agenda: [2–3 bullet points]. [Meeting link / location.] See you then, [Your name] ### 22. Sending an agenda Subject: Agenda for [meeting] on [date] Hi [Name], Ahead of our [date] meeting, here's the agenda: 1. [Item] ([owner]) 2. [Item] ([owner]) Please add anything I've missed. Thanks, [Your name] ## Closings and courtesy (3) ### 23. Thank-you note Subject: Thank you for [specific thing] Hi [Name], Thank you for [specific thing]. It [specific impact it had]. I really appreciate [them/their time/their help]. Best, [Your name] ### 24. Congratulations Subject: Congratulations on [achievement]! Hi [Name], I just heard about [achievement] — congratulations! [One genuine sentence about why it's impressive.] Wishing you continued success, [Your name] ### 25. Out-of-office reply Subject: Out of office until [date] Thanks for your email. I'm out of the office until [date] with limited access to email. For urgent matters, contact [name] at [email/phone]. I'll respond to everything else when I return. Best, [Your name] --- From DollarWise (https://dollarwise.xyz/) — free resources, tools, and guides. 100% free forever.